Toys for Tots request form opens August 1

The toy request form will be available on the Toys for Tots website to qualifying organizations starting August 1, 2025. It will remain open until August 15, 2025, at 5:00 PM. The following rules will apply to all organizations applying to receive toys from Toys for Tots:

Toys for Tots ONLY assist non-profit agencies, schools, Churches, and government entities with toys.  Individuals and families in need of toys must contact United Way 211 to receive referrals for toy assistance. 

Ways in which United Way 211 can be reached 8am-5pm Mon – Fri:

• Text your zip code and need to the number 898211
• Text the keyword 211OD to the number 898211
• Visit http://211online.unitedwayatlanta.org/ to search for assistance 
• Dial 2-1-1 from your phone.

Nonprofit Toy Requests:

• Toys for Tots provides toys as a supplement to the agency’s toy needs, there is no guarantee an agency will receive any or all toys requested. 
• Registration begins on August 1st and will remain open until August 15, 2025, at 5:00 PM.
• Agencies must sign up every year to receive toys. Go to https://northatlanta.toysfortots.org/ to apply.
• Neither Toys for Tots nor United Way staff will submit a toy request on behalf of any agency. Each agency must submit their own toy request.
• Due to the extremely high volume of toy requests that Atlanta Toys for Tots receives, once a toy request is submitted, it cannot be changed, modified, or revised in any capacity. 
• Documents to submit: (1) Copy of IRS issued letter of the organization’s 501c3 status, (2) An authorization letter on letterhead from the organization’s leadership (CEO, CFO, ED, Board Chair, Principal, Head Pastor) authorizing the listed contact person to request/receive toys from T4T, (3) Proof of address for the organization.
• All correct and required documentation must be submitted to toys4totsdocs@gmail.com immediately after submission of the toy request. Requests with incomplete or without the correct documents before the registration closes will be cancelled automatically. 
• All agencies must submit the agency’s actual street address. Organizations with a home address MUST provide a copy of a bill with the agency’s name and address on it as proof of the organization’s address.
• We are unable to accept a P.O. Box number, UPS Store, USPS, or the street address of where the P.O. Box is located as the agency’s street address. Requests with these types of street addresses will not be accepted, and the request may be cancelled. We will check every address submitted.
• Requests submitted by for-profit companies and individuals/families will automatically be cancelled. Toys for Tots only assists agencies registered with the IRS and GA Sec. of State who have a current 501c3 non-profit status.
• All agencies must be registered with the Georgia Secretary of State and have an ‘Active/Compliance’ status. To verify your agency’s status or to register, please visit http://sos.ga.gov.”
• The organization’s nonprofit status with the IRS must be current. We cannot consider toy requests from organizations whose 501(c)(3) status has been revoked.
• Neither Toys for Tots nor will United Way be held responsible for any mistakes incurred by the GA Sec. of State’s website that may cause an agency’s toy request to be delayed for consideration or denied.
• If the parent agency is located outside of the State of Georgia, the agency site located in Georgia must be registered with the GA Secretary of State to have the toy request considered. Registrations from other states outside of GA will not be accepted.
• All toy requests must include the agency’s EIN number to be accepted. Requests with partial or missing EIN will be cancelled. 
• An automatic confirmation email will be sent immediately to the email provided during registration once the toy request is received by Toys for Tots. 
• If you do not receive the confirmation email, it means your request was not received and you must go back to the website to re-register before the deadline. Toys for Tots will not be responsible for agencies that enter incorrect email or contact information. 
• Neither Toys for Tots nor will United Way be held responsible if you fail to receive the confirmation email and do not re-register for toys.
• The confirmation email will have a unique control number assigned. You must include your control number in all communications with Toys for Tots and United Way.
• Confirmation email does not guarantee approval of request or that you will receive the full number of requested toys.
• Agencies can only submit one toy request per year. If more than one request is received from an agency, then the original request and duplicate(s) will be cancelled.
• The same contact person is NOT allowed to be listed on multiple toy requests for different agencies.
• The same contact information or any duplicated information (i.e., name, address, phone number, email) cannot be used to place multiple toy requests for different agencies. If an agency is found to have the same information as another agency, one or both requests will be cancelled.
• Agencies requesting toys from Toys for Tots must be located within the service area, which includes the following counties: Banks, Barrow, Cherokee, Clayton, Cobb, Dawson, DeKalb, Douglas, Forsyth, Fulton, Gwinnett, Henry, Jackson, Lumpkin, Newton, Paulding, Rockdale, and Walton. Toy requests from agencies outside the service area will be cancelled.
• If multiple agencies are located within the same street address, the maximum number of toys that can be requested by one agency (400) will be expected to be distributed amongst all the applying agencies within the same street address.
• All toy requests placed before the registration deadline, but not processed for consideration by the deadline due to non-compliance or missing documents will be cancelled.
• Due to the high volume of agencies and children being served, Toys for Tots and United Way will communicate via email. It is very important that all submitted email addresses and phone numbers are accurate. 
• Agencies are responsible for checking their spam folders and ensuring Toys for Tots emails are allowlisted. It is the responsibility of the agency to put the Toys for Tots email addresses in the “Allowlist” of the email server.
• Agencies cannot apply to be a Toys for Tots collection point and to receive toys from Toys for Tots. This is considered a conflict of interest. 
• Agency representatives cannot apply to work in the Toys for Tots warehouse as volunteers. This is also a conflict of interest.

Toy Pickup

• The Toys for Tots warehouse may change location from year to year. It may require you to travel over 100 miles (one-way) to pick up the toys. It is up to the agency to make transportation arrangements. 
• Neither Toys for Tots nor United Way can guarantee that the toy request will be ready for pick up by the date of the agency’s holiday party. Toys are distributed based on availability. We highly encourage you to wait until you have received your date/time for pick-up prior to scheduling your event.
• Toys for Tots will make every effort to fill the agency’s toy request. However, if necessary, the toy request may be changed/cut based on the available toys on-hand at the time of distribution.
• Approved organizations will receive an email in early November with the date and time for the toy pickup appointment. Due to the high number of agencies being served, scheduled pickups cannot be re-scheduled, changed or modified in any capacity.
• Toys will only be distributed to the contact listed on the agency’s toy request. Picture ID, a copy of the toy pickup email is required to pick up toys.
• On the pickup day, you must bring a car/truck large enough to accommodate the number of toys you requested. If your vehicle cannot accommodate all the toys, you will not be allowed to make multiple trips to pick up toys. All remaining toys will be restocked.
• If a toy pickup appointment is missed, the toy request will be cancelled, and the toys will be restocked. The missed appointment will not be re-scheduled.
• Approved agencies are provided with 1 toy pick-up per campaign year. Please plan accordingly when submitting your toy request. You will not be allowed to return seeking additional toys.
• All toys provided to an agency must be distributed during the current holiday season.
• Toy Distribution:
• Agencies cannot charge a fee (including donations and registration fees) or require individuals to attend any type of religious program/service in order to receive toys.
• As part of Toys for Tots Literacy Program, two books may be given to supplement one toy (when available).
• Toys cannot be auctioned, sold, or converted for monetary gain.
• Toys cannot be taken out of the State of Georgia for distribution.

If we suspect fraud or violation of any of the rules listed above, Toys for Tots reserves the right to cancel any toy request. In such incidents agencies will also be banned from submitting any future toy requests.

For any questions regarding any of the above rules, please send an email to t4ttoycoordinator@gmail.com Please make sure to include your name, your agency’s name, and your control number (if known).